TIPS FOR PLANNING A WEDDING WITH LITTLE TO NO TIME
Planning a wedding in a short notice of time can be very difficult, but most definitely possible. It takes patience and diligence to provide the best experience for not only the bride and groom, but for participating vendors as well.
A huge thing to take note of when planning a wedding in a short amount of time is to take an idea and run with it. You’ll notice that one idea will lead to another, and then shortly you will have planned a full wedding day.
Often times we have a bride who wants to plan a wedding exactly the way she sees on Pinterest. As most of us know, sometimes it is hard to recreate exactly what she saw on the app, but we do our best. Say she sees an organic wedding arch decked with greenery and draping. We all know that one leaf is different from the next, so when recreating a vision and you think something else will work better, then follow your gut and just do it.
The best part about planning a wedding in short notice of time is seeing all of the amazing things that can transpire. We start to get creative, host a ceremony in a foreign building, make new connections with vendors we would have never met, and overall host a wonderful wedding. Stay positive, and know that you just have to keep moving.
Your Ultimate Wedding-Planning CHECKLIST
So Much to Think About. So Little Time. That’s Where WE come In.
Congratulations! The love of your life has popped the question, and you’ve said yes. Now that you’re on the path to married bliss, it’s time to make the most of your engagement period.
We have a simple but effective checklist for you!
DRAFT YOUR GUEST LIST
If deciding who’s coming (and who isn’t) many wedding planners recommend scaling back and honing in on the people who really matter. Sabine, the owner of AEO suggests to look at extending invitations not as a social obligation, but as being surrounded by those you love and who love you.
FIND AND SECURE YOUR VENUES
Every wedding venue has its pluses and minuses, so find a spot that’s convenient, exciting, and cost-effective.
Also take into account its existing décor. “If you want a red, black, and chrome modern-art-inspired wedding, don’t pick a plantation home and waste money trying to reinvent it.
Once you love a venue, set a wedding date. Avoid holiday weekends. Travel is more expensive for guests, and you’ll pay staffers overtime for working a holiday.
A wedding planner can help find and negotiate with the other vendors you’ll want to start hiring now as well.
DEVISE A RECEPTION TIMELINE
Copy ours below, or create your own play-by-play to keep things moving smoothly.
00 Cocktail hour starts.
1:00 The couple enter and have their first dance.
1:30 At a sit-down dinner, the first course is served. The host and best man offer toasts.
2:30 The main course is served.
3:00 The newlyweds dance with their folks; guests join in.
3:50 The cake is cut.
4:00 Cake and dessert are served.
4:45 The bouquet is tossed.
5:00 The bride and groom depart.
Think like a Boy Scout, and be prepared. You’ll need all of the following gear on the big day.
You Should Bring
- Your dress, shoes, undergarments, and jewelry
- The groom’s and attendants’ gifts (if you didn’t give these tokens of appreciation the night before)
- Your vows, if self-penned, and the wedding bands to hand off to the best man
Your MOH Should Bring
- Bobby pins
- A sewing kit
- Earring backs
- Krazy glue
- Baby powder
- Stain remover
Day-before tasks include everything from arranging tip envelopes (for certain vendors and waitstaff) to preparing snacks for the getting-ready rooms (unless they’ve been pre-ordered through your caterer).
To look your best on your special day, invest in a mani and pedi (you’ll need the break, we promise!), and after confirming times and addresses with your transportation (limo, etc.) service, head over to your rehearsal dinner and practice, practice, practice.
Your monumental day will go by so fast. Take care to stay in the moment.
First, stay close to your new spouse. “Try to stick together the entire reception,” says Kaforey. “Having shared moments of your wedding is so important to set off on your life as a couple.”
Also, don’t forget Dad. If you have a good relationship with your father, build a memory by having a moment with him after you’re dressed, Savage suggests. “It gets forgotten in the first look with the fiancé.” The same reasoning goes for mom, your sibling, or a grandparent.
It’s Going to be Perfect!
Let’s Plan Your Big Day!
WHAT BEING A WEDDING PLANNER IS REALLY LIKE
Every year we receive hundreds of applications for internships from young women who want to become a wedding planner.
We also have learned through experience that we need to be really thorough with whom we choose for the internship mainly because young women have different views of what exactly is involved in being in the wedding and event industry.
We would like to give you our perspective on this field as so many of you want to learn what this industry is all about. We don’t plan on being too detailed but just enough information to know if you still want to follow this path or maybe this is not for you.
Wedding and event planning is a very detail-oriented—and sometimes emotionally intense—career choice. There are no industry-standard business hours. There are no holidays. We rarely have a free weekend. And we work when clients hire us to work.
As much as we would love to tell you that what you see in the movies about planning a big day for your clients, unfortunately this is not the case. This career, although extraordinarily fulfilling and satisfying in so many ways, is also a very stressful and exhausting business.
We are going to mention only a few general points that we have to always face when we deal with clients, potential clients and couples.
Random Calls and Emails
Although we love each and every one of our clients, there are some issues when it comes to what they think is an emergency 🙂
We are being called and emailed every single day from morning to the next morning and there is always something urgent that cannot be delayed … this is from our client’s perspective.
We do have a limit to our working hours but we do try to reassure them everything will be resolved in a timely manner.
Working Long Hours
Avalon Events is not just another wedding planning company. We are based in Monaco and we provide our clients the most luxurious experience of their life. Whether its a wedding, a party or a corporate event, we make sure that everything runs smoothly and without any issues.
In order for us to provide top tiered events, we must work extra, that also includes working late at night and getting up really really early. We never complain about this but we are exhausted.
Keeping Everything on Hand
Sometimes, planners even need to have a back-up plan for some of the bride’s planning decisions. We have to always be the reasonable ones before and on the big day. We cannot let our emotions, or the bride’s emotion get in the way of decision making, so as planners, we need to be very realistic and on point.
Being the Bad Guy
Wedding planners are used to being the “bad guy.” From harassing a rental company until they go back and get the correct chairs the bride ordered, to having to enforce whatever rules the bride and groom want to be observed on their big day (no pics at the wedding, no social media posting, etc.) this is essentially what we have to always do!
So what is your opinion after reading this? Still interested? Let us know.
WHAT WE LOVE ABOUT THE WEDDING INDUSTRY
We are so proud to say that we have been in the wedding and event planning industry for about 20 years now and 10 years since Avalon Events Organisation was born. And we have learned so much from this career.
And because so many of you read our blog posts every week we thought that you would enjoy this one too. We would like to share a few of the most important things that we absolutely love about the planning industry.
1. 100% UNIQUE
No two couples are alike, so no two weddings are alike. We love that we’ve been able to meet such a diverse group of people, and help put together so many different events that reflect their very own unique vision for the wedding!
We love this aspect of this industry. Everything we organize and plan is customized according to the client’s requests. Nothing gets copied or over used here.
Everything we do here at Avalon Events Organisation is done with love and appreciation of you – the client.
Finding solutions to challenges is what we boast about. We have a saying here at Avalon Events Organisation: If there’s a way, there’s a will!
Wedding planning isn’t always a walk in the park; problems arise, but we love finding solutions!
We believe in serving well and we like getting to know who we work with. We love that we get to know the special couples and even their families!
From Save the Dates to Programs, our relationship can span over more than 3-6 months.
4. THE COLLABORATION
You already know this but we love our vendor collaboration and professional relationship that we have achieved in our 20 years since we work in this field.
When there is a wedding to be planned and executed, all vendors come with their best efforts and their unique take on the table so everything will look perfect for the big day,
5. IT IS WHAT WE BELIEVE IN
There’s something really special about being a part of something this important – and seeing it come to life, from brainstorming to show time is truly a fulfilling feeling!
We believe in love and marriage and we are honored to play a small part in such a beautiful display and celebration!
HOW TO PLAN A WINTER WEDDING. A PLANNER’S EXPERT TIPS
The festive season may be behind us, but in many parts of the world, there’s still a few months of cold weather and hot drinks to go before we can call it spring.
While a wedding in the colder months does present its challenges, it’s also an opportunity to get thoroughly creative.
There’s definitely something magical about this time of the year – huddling around open fires, the crisp clear blue skies and light dusting of frost or snow across the landscape.
So it’s no surprise that more and more couples are opting for a winter wedding, but planning one does mean you have to make certain considerations that you may not have thought of.
1. KEEP WARM
One of the first things it’s important to consider in any wedding, is your guest comfort and experience.
2. LIGHT IS EVERYTHING
Lighting has an impact, not only on your photographs, but also on the styling and ambience of your venue.
By the time guests sit to eat the wedding breakfast, it will likely be dark.
Stick to warm white tones and you’ll create a gorgeous, twinkling effect.
3. THE MENU
Work with your caterer to plan a meal that is warming and seasonal – winter food doesn’t have to be heavy and stodgy, there are some great seasonal options at this time of year so get creative. For the evening, you could even set up a hot chocolate bar, with warm, steaming mugs that guests can personalise from a beautifully styled station.
4. BE PREPARED
A snowy wedding day would certainly look beautiful in your photographs, but snow can wreak havoc with your plans, so make sure that you offer your guests lots of local accommodation options and brief your suppliers to allow plenty of time for arrival and set up.
Or better still, if budgets will stretch, book a wedding planner who can brief all suppliers on your behalf, to prepare and put into practice contingency plans on the day.