Behind the Scenes of a Wedding Planner

by Sabinee | Apr 18, 2019 | Actuality, destination weddings, event planning, social events, wedding planning, weddings

behind the scenes of a wedding planner

Ever wonder what it would be like to have the glamorous life of a wedding planner and helping cute couples tie the knot?

Well, we have the inside scoop.

1. IT IS NOT LIKE YOU SEE IT IN THE MOVIES

You may have watched movies like the “Wedding Planner”, “27 Dresses”, or even “Revenge of the Bridesmaids”, which makes wedding planning seem a lot more glamorous and exciting than it actually is.

You have to think of wedding planning as a business. In today’s age, you need to market your company and be on top of your social media game in order to get customers and keep up your reputation.

There is a lot of work involved and most of it is contacting different vendors and assisting with contracts and Banquet Event Orders. While you do get to see many different venues, you will learn to hate driving far distances as part of your work. Also, I hate to break it to you but you will most likely not be at the cake tasting with your clients. You will direct them where to go, set up the appointment, and then they will report to you later on which cake they chose.

2. CONNECTIONS ARE NEEDED

Just like any business, your success relies on your connections. In the wedding planning world, everyone begins to know everyone in the industry. You have to be familiar with all of the different locations in your area, wineries, caterers, bakers, florists, DJs, and tent rental companies in the area.

Over time, you will get to know the work method of all these different places and attend a lot of open houses and bridal shows. Bridal show season will make you very busy, especially on weekends.

So connections are essential in this business. You have to know managers, you have to know different people at the city hall, you hav eto get different permits so wedding planning involvs a lot of logistics 🙂 sorry 🙂

3. WEDDING PLANNING IS NOT FOR EVERYONE

Let’s be honest here: wedding planning business s not for everyone. Not every old stay-at-home-mom can do this job.

First of all, you need to be a planner. If you’re not an organized person, you will never be able to put together a whole wedding, never mind juggling 4 or 5 weddings at once. Your job is to make sure your clients are on the right timeline in wedding planning and keep track of all the details for them. In addition, your company will not be just wedding planning but corporate events, too. You need to have a strong, take-charge personality in this business because you’re going to have to be the go-to person who organizes the bridal party, wedding rehearsal, setup, and clean-up on the wedding day. Lastly, you need to be able to give advice to your couples, which brings me to my next point.

4. YOU WEAR MANY HATS

This business require wearing many different hats. The biggest thing we learned during the many years we have done this is we often have to play couples counselor. Many times, wedding planning brings up arguments between couples and as the wedding planner, you have to help them compromise. You have to be the mediator with mothers trying to take charge, divorced parents not agreeing to sit near each other, and bridesmaids being difficult. Your job is to stand up for the bride and groom since it is their day.

At the end of the night, your job still isn’t done as you have to make sure the clients tip and the venue is properly cleaned up before you leave.

READY TO MAKE THE NEXT STEP?

LET'S TALK ABOUT YOUR EVENT!

Contact Sabine

SABINE BAHRY LEMBO, WEDDING PLANNER | OWNER OF AVALON EVENTS ORGANISATION

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WHY CASTLES MAKE THE MOST INCREDIBLE VENUES

by Sabinee | Apr 1, 2019 | destination weddings, event planning, social events, vacation, wedding planning, weddings

WHY CASTLES MAKE THE MOST INCREDIBLE VENUES

So let’s all agree to this fact: you don’t need to be a history fan to appreciate old buildings, I mean who doesn’t love castles?

We personally think that castles make for the most perfect wedding venue and we are going to look into just why these structures could be the most incredible location in which to say I do!

THE HISTORY

Castles have a rich past of historical figures, documented events and treasured antiques that make them a fascinating yet beautiful setting to hold a wedding. A castle wedding will be the talk of your guests for years to come, not to mention a destination wedding to a beautiful histpric place abroad.

INCREDIBLE LANDSCAPE

We do love all of our brides who decide on a castle theme wedding. It makes it so easier to decorate, so easy to manage the whole event in one amazing/incredible/jaw-drapping grounds.

A castle can make the perfect backdrop to reception drinks, stunning wedding photography portraits, fun and games or simply kicking back in the evening and soaking up the atmosphere.

EXTENSIVE ACCOMMODATION

Castles do offer more than just a wedding or a special event place, which means more choice, more flexibility and more potential to really make your stamp on your wedding. No two castle weddings are the same thanks to their numerous ceremony and reception locations.

READY TO MAKE THE NEXT STEP?

LET'S TALK ABOUT YOUR EVENT!

Contact Sabine

SABINE BAHRY LEMBO, WEDDING PLANNER | OWNER OF AVALON EVENTS ORGANISATION

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Destination Wedding Details: The Ultimate Destination Wedding Packing List

by Sabinee | Mar 21, 2019 | destination weddings, event planning, wedding planning, weddings

DESTINATION WEDDING DETAILS: THE ULTIMATE DESTINATION WEDDING PACKING LIST

So you decided to travel to another country, get married there, get all of your guests there?
Good, you made the best decision ever. But do you also know that packing for a wedding destination is not exactly like packing for your vacation?

We have got you covered. We have planned and organized so many destination weddings – more than we can count and we always make sure to tell the couple what to bring with them for this major event.

And we thought to share this with you in case you don’t work with a wedding planner.

Destination Wedding Packing List: Most Important Items

Passports
Wedding Rings
Wedding Dress/Gown
Veil
Wedding tux/suit
Wedding Day Shoes
Visas (where necessary)
Copies of your birth certificates
Plane tickets/itinerary/boarding passes
Credit card/travelers checks/cash

*All of the above should be packed in your carry on luggage

Destination Wedding Packing List: Pre-Wedding Week

Strapless Swimwear (to avoid tan lines on your wedding day)
Welcome bag items (if you decide on this of course)

Destination Wedding Packing List: Wedding Day Essentials

Wedding night lingerie/undergarments
Guest Favors
Wedding day Jewelry (earrings, bracelet, necklace)
Something old, new, borrowed, blue
If you’re bringing your own silk/Real Touch bouquet, don’t forget to pack it
Smartphone loaded with music for your reception
Your Vows
Change of shoes/slippers for dancing at the reception
Garter
Tiara or hair clip
Cake topper
Programs
Menu
Seating/place cards/Table Numbers (if you’re bringing your own)
Aisle runner
Guestbook
Traditional Ceremony celebration items (i.e. Unity candle or sand ceremony supplies)
Ring bearer accessories (i.e. Pillow)
Decorations
One of your invitations for the photography

Destination Wedding Packing List: Important Paperwork

Copies of all vendor/Resort/Venue contracts
List of all vendor contact info
Proof of down payments you’ve made to vendors
Receipts for favors/welcome bags (to show when crossing Borders & Customs)
Photocopies of any vaccination document/prescriptions/health insurance cards
Trip insurance
Your wedding planning binder with all the details you’ve already arranged, printouts of all email communications with vendors, contracts, etc
Phone number of the closest US embassy
Marriage certificate if you had your legal ceremony at home and will be having a religious ceremony abroad (they will sometimes require proof that you are legally married)

This is our main checking list for every couple who decides on a destination wedding, so hopefully you find it helpful!
There are of course many other items and other categories that we did not cover mainly because those are relative to any couple, it depends on your destination etc.

But do let us know if we missed some items:) or what would you add to this list.
Have the best wedding, dear friends!

Each of these places is exceptional and has its particular charm. Whichever you chose you can be sure that this journey will be unforgettable.

READY TO MAKE THE NEXT STEP?

LET'S TALK ABOUT YOUR EVENT!

Contact Sabine

SABINE BAHRY LEMBO, WEDDING PLANNER | OWNER OF AVALON EVENTS ORGANISATION

Connect with us on social media:

facebook | instagram | pinterest | youtube

5 Reasons You Should Hire A Professional Wedding Planner

by Sabinee | Mar 15, 2019 | destination weddings, event planning, wedding planning, weddings

5 REASONS YOU SHOULD HIRE A PROFESSIONAL WEDDING PLANNER

There are real benefits to hiring a wedding planner, particularly if you plan on getting married in another country. in today’s post we are going to cover our top five reasons on why enlisting the services of a wedding planner is a good idea.

1. Legal aspects will be covered

When we say all legal aspects will be covered, we are talking about destination weddings or planning your wedding outside your country.

If you plan to get married in another country, there can be legal aspects to take care of and a wedding planner will be able to offer advice and ensure everything runs to plan. To make things easier, a good wedding planner will help you with the finer details here.

2. A wedding planner will fight for your wedding vision

In addition to helping couples with their budget and supervising important details like legal contracts, the most important perk of a planner is having someone who’ll fight for your wedding vision from start to finish. While many wedding planners tackle more than one wedding per day or per weekend, a professional luxury planner is focused only on your special day and will push to make sure everything goes according to your unique plan.

3. Planners can get you vendor discounts

A wedding planner already has a list of preferred vendors, a list of discounts, that you can easily benefit from.

Hiring a professional wedding planner will take this stress aspect out of your planning. The person you hire to manage this will already have everything established and under control so you don’t have to think about it.

4. Your wedding planner is your best mediator

We all know how stresful it is to manage and organize a wedding. Especially a luxury one, outside the country. We all know how many ups and downs and how many people we need to please. We all know that.

What does a wedding planner do? Takes that away from you! A good planner is your buffer in tricky situations. It’s easier to tell your future mother-in-law, “My planner thinks we need to…” instead of “I think we should…” RIGHT?

5. You can focus on other important matters

You already have enough on your plate. We all know that. Working with a professional luxury wedding planner instead of directly with the bride or groom or their parents can keep things streamlined and stress-free for everyone.

The planner takes care of absolutely everything so the couple can enjoy their time up until the wedding and on the day of the wedding.

Your planning experience should be filled with bliss and enjoyment and hiring a professional planner will allow you to relax and enjoy every moment. Hiring a specialist is the best option.

There is little margin for error so it makes the most sense to hand it over to someone who is the expert.

If you are looking for more information on weddings and planning your perfect day give us a call or send us an email and we would be more than honored to help you out! We are always available for you!

READY TO MAKE THE NEXT STEP?

LET'S TALK ABOUT YOUR EVENT!

Contact Sabine

SABINE BAHRY LEMBO, WEDDING PLANNER | OWNER OF AVALON EVENTS ORGANISATION

Connect with us on social media:

facebook | instagram | pinterest | youtube

3 Tips for Narrowing Down Wedding Venues

by Sabinee | Mar 12, 2019 | Actuality, destination weddings, event planning, wedding planning, weddings

3 Tips for Narrowing Down Wedding Venues

When picking out the perfect venue to host your “I do’s,” there are many important variables to consider.

You will have to take into account: budget, guest capacity, vendors and decor are just a few keys points that can determine which space will seal the deal.

Here are our top 3 things you should consider when vetting your wedding venue.

1. ONLY LOOK AT THE VENUES WITHIN YOUR BUDGET

When you start to pin and save your dream venues, be sure to eliminate any of those that aren’t within your established budget or can’t accommodate your guest count.

Touring venues with a wedding planner or an on site coordinator will help you stay within your budget and you will also have the on site information ready. Our advice is to stay realistic and stick to touring venues that fit the bill.

Book the space/venue that you love everything about. Booking a venue you feel not so comfortable about or think you can overhaul with decor is never a good idea. It will only lead to stress down the road for you and your planner.

2. MAKE SURE THE VENUE HAS A COORDINATOR AVAILABLE

If you do not want to hire a wedding planner for your big day, always make sure to confirm whether or not the venue you want to book has an on site coordinator. A venue coordinator is key to keeping stress levels low as they will be your sounding board for all questions you have about the space. It will be much easier for you to ask all of the questions and clear out any missinformation regarding the space, technicalities etc. The coordinator must have all of the details on hand and also must have some good vendor recommendation ready for you.

If you do decide to hire a wedding planner, all of these details will be already handled by him/her leaving you free time to focus on something else.

3. MAKE SURE YOU LIKE AND AFFORD THE PREFERRED VENDORS

What most couples without a wedding planner neglect is to check their preferred vendor’s total cost. There are many details involved when organizing a wedding and this department is especially stressful and time consuming. This area is where most of the couples exeed their budget. They choose their vendors, the lack of constant communication and back to back information, may lead to a bigger bill that someone needs to pay. o

Checking on pricing with any preferred vendors before booking is always in your best interest.

If you are looking for more information on weddings and planning your perfect day give us a call or send us an email and we would be more than honored to help you out! We are always available for you!

READY TO MAKE THE NEXT STEP?

LET'S TALK ABOUT YOUR EVENT!

Contact Sabine

SABINE BAHRY LEMBO, WEDDING PLANNER | OWNER OF AVALON EVENTS ORGANISATION

Connect with us on social media:

facebook | instagram | pinterest | youtube

BOHO-CHIC WEDDINGS

by Sabinee | Sep 3, 2018 | Actuality, destination weddings, vacation, wedding planning, weddings

BOHO CHIC WEDDINGS

If you are a bride to be and you are looking for inspiration for your wedding, you probably read articles talking about boho-chic, bohemian and rustic and woodsy weddings. If you don’t understand anything what this words mean or what the style really looks like we are here to help you…

First of all, what is a bohemian wedding?. Well, A boho theme wedding is a mix of gypsy, hippie and natural with and artistic flair. This new trend focus more on being in touch with nature and simplicity rather than being very glamorous and extravagant.

A boho chic wedding mainly is about accessorizing with flowers. Having your hair with a floral crown, bouquets with more green leaves and texture, pot plants instead of big flowers arrangements and so on.

The dress is about transmitting a more care free vibe, with one piece, normally with an opt for a long sleeve gown with some lace . With this the hair needs to be also with focused with this “natural vibe” reason why simple crown braids and messy updos is a must in this type of weddings.

Now that you see how a a boho- bride will look like you are probably wondering but where can I have this type of weeding?

The main focus you need to have in mind is NATURE, everything that involves fresh air, contact with the sea or the soil, trees, wood and so on. Forget about places very fancy and luxurious.

Now, finding venues very natural can be complicated but not impossible. Avalon Events is here to make your wedding process easier and if you feel that boho chic is what you are looking for on your big day we have the perfect place to you.

A treasure not yet discovered or properly open to public…

A place surrounded with nature and characterized by being rustic…

A beautiful island close to the south of france…

and the perfect place and venue for bohemian weddings … it is Corsica.

This stunning island offers everything you need to tick all your items of your checklist.

Find out more about this place in our youtube channel where we posted a video of our trip for venue inspection and where we fell in love with this place and its people.

READY TO MAKE THE NEXT STEP?

LET'S TALK ABOUT YOUR EVENT!

Contact Sabine

SABINE BAHRY LEMBO, WEDDING PLANNER | OWNER OF AVALON EVENTS ORGANISATION

Connect with us on social media:

facebook | instagram | pinterest | youtube